[Global] Running Your First Payroll [Step 3 of 4]

Modified on Thu, 28 Jul 2022 at 09:16 PM

A timely paid employee is a happy employee. Let's quickly setup your company payroll info to ensure timely and accurate processing of your employee's payroll.

There are 2 parts to this guide:
Part 1: Company Payroll Info
Part 2: Adding and Assigning of Pay Items


Part 1: Company Payroll Info

1. First, scroll down to the Company Payroll Info section and click the EDIT button.

2. Next, fill in all the mandatory details:

‎‎‏‏‎  ‣ Working Hours in a Day*

‎‎‏‏‎  ‣ On which day of the month do you pay your employees?
[This will be the date displayed as your payday on the calendar]
‎‎‏‏‎  ‣ When would you like to start using PAYROLLeasily?
[Note: Your first payroll run will be based on the month indicated here. This
           setting cannot be amended once saved. Kindly reach out to the support team if 

           further assistance is required.]


Note: If your payroll is not monthly, you can utilise HReasily's Ad-Hoc Payroll function.

3. Click SAVE when you are done. 


Part 2: Adding and Assigning of Pay Items

Pay items are the components that make up a person’s pay. Example: commissions, bonus, various claims and more. 


By default, HReasily provides you with several commonly used pay items.



Part 2a: Creating New Pay Items

1. If the default pay item isn't suffice, you can create custom ones by selecting the CREATE button.

2. This will prompt a pop up window as seen below.


3. Go ahead and fill up all the necessary information:

  • Name*

  • Category*
    ‣ Addition: Adds to an employee's Basic Salary (Example: Bonus, Commission, Claims)
    ‣ Deduction: Reduces from an employee's Basic Salary (Example: Unpaid Leave)

  • Amount Type:* Click Here to Learn More
    ‣ Fixed: Amount is the same every month
    ◦ Pay Item Amount [for Fixed]
    ‣ Variable: Amount varies from month to month
    [Note: Pay item amounts can still be adjusted when running your payroll. If you require a pay item to be both fixed and variable, you can create 2 separate pay items or simply amend the amounts when running your payroll.]
    ◦ Variable Amount Type [for Variable]
    * Ad-Hoc Amount
    * Percentage (%) of hourly rate
    * Amount based on defined amount
                              * Amount based on defined hourly rate

Once all fields have been filled, click on SAVE.

Part 2b: Assigning Pay Items to Employees

Now that you've created all the necessary Pay Items, it's time to have them assigned to the respective employees of which it applies to. 

To do so, click on the ACTIONS button found beside the pay item.

Select assign to multiple employees.

From here, tick of the employees which this pay item applies to and hit SAVE

With that, you've completed the company payroll setup and are now ready to run your first payroll with HReasily!

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