[Hong Kong] Running Your First Payroll [Step 3 of 4]

Modified on Wed, 20 Jul 2022 at 10:35 PM

A timely paid employee is a happy employee. Let's quickly setup your company payroll info to ensure timely and accurate processing of your employee's payroll.

There are 2 parts to this guide:

Part 1: Company Payroll Info

1. First, scroll down to the Company Payroll Info section and click the EDIT button.

2. Next, fill in all the mandatory details:

Employer File Number*

Authorised Signatory


Select your bank*

Bank branch code

Bank account number*

What is your corporate MPF Trustees?

MPF Payment Method*

Plan No.*

Contribution Account No.*

On which day of the month do you pay your employees?
[This will be the date displayed as your payday on the calendar]
When would you like to start using PAYROLLeasily?

[Note: Your first payroll run will be based on the month indicated here. This
setting cannot be amended once saved. Kindly reach out to the support team if

further assistance is required.]

Note: If your payroll is not monthly, you can utilise HReasily's Ad-Hoc Payroll function.

3. Click SAVE when you are done.

Part 2: Adding and Assigning of Pay Items

Pay items are the components that make up a person's pay. Example: commissions, bonus, various claims and more.

By default, HReasily provides you with several commonly used pay items.

Part 2a: Creating New Pay Items

1. If the default pay item isn't suffice, you can create custom ones by selecting the CREATE button.

2. This will prompt a pop up window as seen below.

3. Go ahead and fill up all the necessary information:

  • Name*

  • Category*
    Addition: Adds to an employee's Basic Salary (Example: Bonus, Commission, Claims)
    Deduction: Reduces from an employee's Basic Salary (Example: Unpaid Leave)

  • IR56B Category*

  • IR56M Category*

  • Select if the pay item is MPF applicable [optional]

  • Select if the pay item is ORSO applicable [optional]

  • Select if the pay item is counted for daily wages calculation [optional]

  • Amount Type:* Click Here to Learn More
    Fixed: Amount is the same every month
    - Pay Item Amount [for Fixed]
    - Variable: Amount varies from month to month
    [Note: Pay item amounts can still be adjusted when running your payroll. If you require a pay item to be both fixed and variable, you can create 2 separate pay items or simply amend the amounts when running your payroll.]

    Variable Amount Type [for Variable]
    * Ad-Hoc Amount
    * Percentage (%) of hourly rate
    * Amount based on defined amount
    * Amount based on defined hourly rate

Once all fields have been filled, click on SAVE.

Part 2b: Assigning Pay Items to Employees

Now that you've created all the necessary Pay Items, it's time to have them assigned to the respective employees of which it applies to.

To do so, click on the ACTIONS button found beside the pay item.

Select assign to multiple employees.

From here, tick of the employees which this pay item applies to and hit SAVE.

Additional Help:

With that, you've completed the company payroll setup and are now ready to run your first payroll with HReasily!

Running Your First Payroll [Step 4 of 4]

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