[SG] Running Your First Payroll [Step 3 of 4]

Modified on Mon, 11 Mar 2024 at 10:20 AM

A timely paid employee is a happy employee. Let's quickly setup your company payroll info to ensure timely and accurate processing of your employee's payroll.

This setup is important to ensure that the generated 
Bank Giro and CPF file for submission is accurate.




Part 1: Company Payroll Info

First, scroll down to the Company Payroll Info section and click the EDIT button.


Next, fill in all the mandatory details:

‎‎‏‏‎  ‣ IRAS reference number
‎‎‏‏‎  ‣ IRAS officer contact number
‎‎‏‏‎  ‣ Select your bank
‎‎‏‏‎  ‣ Bank account number
‎‎‏‏‎  ‣ CPF submission number


Finally, indicate whether salary is paid monthly (once a month) or fortnightly (twice a month) before hitting SAVE.

Note: If your payroll is neither monthly or fortnightly, you can utilise HReasily's Ad-Hoc Payroll function.

Click SAVE when you are done. 




Part 2: Adding and Assigning of Pay Items

Pay items are the components that make up a person’s pay. Example: commissions, bonus, various claims and more. 


Part 2a: Creating New Pay Items

If the default pay item isn't suffice, you can create custom ones by selecting the CREATE button.

This will prompt a pop up window as seen below.

Go ahead and fill up all the necessary information:

  • Name*

  • Category*
    ‣ Addition: Adds to an employee's Basic Salary (Example: Bonus, Commission, Claims)
    ‣ Deduction: Reduces from an employee's Basic Salary (Example: Unpaid Leave)

  • OW or AW*
    Ordinary Wage (OW) refers to wages due or granted wholly and exclusively for an employee's employment in that month. OW includes allowances (e.g. food allowance and overtime payments) earned by an employee in the month. OW must be paid before the due date for payment of CPF contributions for that month.

    Additional Wage (AW) refers to wages which are not granted wholly and exclusively for the month such as annual bonus, leave pay and incentive payments.

  • IR8A Code*

  • Amount Type:* Click Here to Learn More
    ‣ Fixed: Amount is the same every month
    ◦ Pay Item Amount [for Fixed]
    ‣ Variable: Amount varies from month to month
    [Note: Pay item amounts can still be adjusted when running your payroll. If you require a pay item to be both fixed and variable, you can create 2 separate pay items or simply amend the amounts when running your payroll.]
    ◦ Variable Amount Type [for Variable]
    * Ad-Hoc Amount
    * Percentage (%) of hourly rate
    * Amount based on defined amount
                              * Amount based on defined hourly rate

Once all fields have been filled, click on SAVE.


Part 2b: Assigning Pay Items to Employees

Now that you've created all the necessary pay items, it's time to have them assigned to the respective employees of which it applies to. 


To do so, click on the ACTIONS button found beside the pay item.


Select Assign to multiple employees.

From here, tick of the employees which this pay item applies to and hit SAVE.



With that, you've completed the company payroll setup and are now ready to run your first payroll with HReasily!


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