[SG] Running Your First Payroll [Step 2 of 4]

Modified on Fri, 08 Mar 2024 at 05:44 PM

There are two available methods to adding your employees into the HReasily system:

Add Individual Employee
Bulk Upload Employee List (Recommended)
[View Guide | Download .xlsx Template]

If you've got only a handful of employees to input into the system, you may opt to add them individually. Otherwise, it is highly advised for you to utilise HReasily's bulk upload function.

Nevertheless, we'll be guiding you through both methods.

Add Individual Employee

Step 1:

Head over to Staff Directory

Step 2:

Select ADD EMPLOYEE

Step 3:

In the pop-up window, you'll need to fill up the following details before hitting SAVE

Employee ID
Department
‣ Learn how to create departments
Nick Name
Full Name*
Email Address
[Note: This field is compulsory if employee is granted online access]
Gender*
Date of Birth*
Country of Nationality*
Residency Status*
ID Type*
NRIC/FIN/Passport No.*
Race
[Note: HReasily automatically assigns CDAC/SINDA/MBMF/ECF based on selection.]
Religion

Additional Info [Optional]:

Country Code
Mobile Number [This field is compulsory if email address is blank]
Address 1
Address 2
Postal Code

Access Permission:

Give this employee online access
‣ If this box is checked, an email will automatically be sent to the respective employee to setup an account. With online access granted, employees can view their profiles, retrieve payslips, apply leave, claims and time-in/out via HReasily's mobile app [Android | iOS]

Step 4:

Select EDIT on the Employee Payroll Info section

Step 5:

In the pop-up window, fill up the following details before hitting SAVE

Payment Frequency:*
‣ Once a month (Monthly)
‣ Twice a month (Fortnightly)
Payment Method:*
‣ Interbank Giro
◦ Bank*
◦ Branch Code*
◦ Account Number*
‣ Cheque
‣ Cash
‣ Credit Card
◦ Email Address
◦ Upload Identity Document
[combined front and back side of your NRIC in one single image]
◦ Address
◦ Postal Code
Remove Signature from Payslip
[Note: Only applicable to Cheque and Cash payment method]
Statutory Fund*
[Note: This field is pre-selected based on the race selected in the basic info]
Payslip notification by sms
‣ Extended notification (Includes Basic Salary, Employee CPF contribution, Pay Items, Net Salary)
‣ Simple notification by SMS (Only Net Pay amount)
[Note: Notification via sms is only available for SG users with no additional charges. A phone number must be added in the basic info section to enable this feature]
Payslip notification by email
[Note: Online access must be granted to the employee to enable this function]

Step 6:

Scroll down to the Current Employment section and select EDIT

Step 7:

In the pop-up window, fill up the following details before hitting SAVE

Designation*
[Example: HR executive, marketing executive, accounts executive etc]
Employment Status*
‣ Probation
◦ Probation Period (Days/Months/Years]*
‣ Confirmed
‣ Resigned/Dismissed
◦ Resigned Date*
◦ Last Day Working is Same with Resigned Date
[If box is checked, employee's payroll will only run till the defined
resignation date]
◦ Resignation Reason
‣ Interns/Consultants/Working Overseas
◦ Will not receive CPF
‣ Temp/Contract Staff
◦ Will not receive CPF
◦ Contract Expiry Date
Date Joined*
Job Grade
Description
Work Permit Expiry Date
Work Permit Expiry Reminder Date
[A system generated email reminder will be sent based on the set date]

Salary Details

Salary Currency
Salary Amount
[If Basic Salary Type is Hourly and Working Hours Type is Fixed, enter only the hourly pay rate]
Salary Effective Date
[By default, the effective date follows the Date Joined. Updating of this field is useful when updating an employee's salary increment or promotion]

Step 8:

Lastly, scroll down to Working Hours Settings and select EDIT

Step 9:

Basic Salary Type*
‣ Monthly
[Commonly used for executive level employees]
‣ Hourly
[Commonly used for blue collar employees]
Working Hours Type*
‣ Fixed
[Note: Fixed work hours require employees to clock-in/out within a designated time slot. Example: 9am - 6pm, Mon to Fri.]
‣ Dynamic
[Note: Dynamic work hours measures total number of working hours in a week]
Working Hours in a week*
[Hours indicated does not include break time]

If Working Hours Type is Fixed, go ahead and update the Working Schedule Detail based on your company's operation hours.

If Basic Salary Type is Hourly and Working Hours Type is Dynamic, add Dynamic Working Hours in the Working Schedule Detail section.

Now that you've successfully imported all your employees, we can go ahead and indicate how you'll be paying your employees by updating your company payroll info.

Running Your First Payroll [Step 3 of 4]