[TH] Running Your First Payroll [Step 2 of 4]

Modified on Thu, 09 May 2024 at 04:37 PM


There are two available methods to adding your employees into the HReasily system:

 

  1. Add Individual Employee

  2. Bulk Upload Employee List (Recommended)
    [View Guide | Download .xlsx Template]

If you've got only a handful of employees to input into the system, you may opt to add them individually. Otherwise, it is highly advised for you to utilise HReasily's bulk upload function.

 

Nevertheless, we'll be guiding you through both methods.

 

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Add Individual Employee

Step 1:

Head over to Staff Directory

 

 

 

Step 2:

Select ADD EMPLOYEE

 

 

 

Step 3: 

In the pop-up window, you'll need to fill up the following details before hitting SAVE

 

  • Employee ID

  • Nick Name

  • Title*
    ‣ Mr. / นาย
    ‣ Miss / นางสาว
    ‣ Mrs. / นาง
    ‣ M.C. / หม่อมเจ้า
    ‣ M.R. / หม่อมราชวงศ์
    ‣ M.L. / หม่อมหลวง
    ‣ Lt. / ร้อยโท
    ‣ Sub Lt. / ร้อยตรี
    ‣ Acting Sub Lt. / ว่าที่ร้อยตรี
    ‣ Others / อื่นๆ

  • Full Name*

  • Email Address
    [Note: This field is compulsory if employee is granted online access]

  • Gender*

  • Date of Birth*

  • Country of Nationality*

  • National ID

  • Work Permit ID


Additional Info [Optional]:

  • Country Code

  • Mobile Number [This field is compulsory if email address is blank]

  • Moo

  • Soi

  • Road

  • Sub-District

  • District

  • Province

  • Post Code

  • Country


Access Permission:

  • Give this employee online access
    ‣ If this box is checked, an email will automatically be sent to the respective employee to setup an account. With online access granted, employees can view their profiles, retrieve payslips, apply leave, claims and time-in/out via HReasily's mobile app [
    Android | iOS]

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Step 4:

Select EDIT on the Employee Payroll Info section

 

Step 5: 

In the pop-up window, fill up the following details before hitting SAVE

  • Payment Frequency:
    ‣ Once a month (Monthly)
    ‣ Twice a month (Fortnightly)

  • Payment Mode:

    ‣ Bank Transfer

                ◦ Bank Name

                ◦ Branch Code

                ◦ Account Number

    ‣ Cheque

    ‣ Cash

  • Payslip notification by email
    [Note: Online access must be granted to the employee to enable this function]

  • Receive Passworded Payslip

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Step 6: 

Scroll down to the Current Employment section and select EDIT

 

Step 7:

In the pop-up window, fill up the following details before hitting SAVE

  • Designation*
    [Example: HR executive, marketing executive, accounts executive etc]

  • Employment Status*
    ‣ Probation
    ◦ Probation Period (Days/Months/Years]*
    ‣ Confirmed
    ‣ Resigned/Dismissed
    ◦ Resigned Date*
    ◦ Last Day Working is Same with Resigned Date
    [If box is checked, employee's payroll will only run till the defined
    resignation date]
    ◦ Resignation Reason
    ‣ Interns

    ‣ Temp/Contract Staff

    ‣ Consultant

  • Date Joined*

  • Job Grade

  • Description

  • Work Permit Expiry Date

  • Work Permit Expiry Reminder Date
    [A system generated email reminder will be sent based on the set date]


Salary Details

  • Salary Currency

  • Salary Amount
    [If Basic Salary Type is Hourly and Working Hours Type is Fixed, enter only the hourly pay rate]

  • Salary Effective Date
    [By default, the effective date follows the Date Joined. Updating of this field is useful when updating an employee's salary increment or promotion]

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Step 8: 

Lastly, scroll down to Working Hours Settings and select EDIT

 


Step 9: 

  • Basic Salary Type
    ‣ Monthly
    ‣ Daily

  • Working Hours Type
    ‣ Fixed
    [Note: Fixed work hours require employees to clock-in/out within a designated time slot. Example: 9am - 6pm, Mon to Fri.]
    ‣ Dynamic
    [Note: Dynamic work hours measures total number of working hours in a week]

  • Working Hours in a week
    [Hours indicated does not include break time]

If Working Hours Type is Fixed, go ahead and update the Working Schedule Detail based on your company's operation hours. 

 


 

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Now that you've successfully imported all your employees, we can go ahead and indicate how you'll be paying your employees by updating your company payroll info.

 

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