[TH] Running Your First Payroll [Step 2 of 4]

Modified on Tue, 11 Jul 2023 at 03:14 PM

There are two available methods to adding your employees into the HReasily system:

Add Individual Employee
Bulk Upload Employee List (Recommended)
[View Guide | Download .xlsx Template]

If you've got only a handful of employees to input into the system, you may opt to add them individually. Otherwise, it is highly advised for you to utilise HReasily's bulk upload function.

Nevertheless, we'll be guiding you through both methods.

________________________________

Add Individual Employee

Step 1:

Head over to Staff Directory

Step 2:

Select ADD EMPLOYEE

Step 3:

In the pop-up window, you'll need to fill up the following details before hitting SAVE

Employee ID
Department
‣ Learn how to create departments
Nick Name
Title*
‣ Mr. / นาย
‣ Miss / นางสาว
‣ Mrs. / นาง
‣ M.C. / หม่อมเจ้า
‣ M.R. / หม่อมราชวงศ์
‣ M.L. / หม่อมหลวง
‣ Lt. / ร้อยโท
‣ Sub Lt. / ร้อยตรี
‣ Acting Sub Lt. / ว่าที่ร้อยตรี
‣ Others / อื่นๆ
Full Name*
Email Address
[Note: This field is compulsory if employee is granted online access]
Gender*
Date of Birth*
Country of Nationality*
National ID
Work Permit ID

Additional Info [Optional]:

Country Code
Mobile Number [This field is compulsory if email address is blank]
Moo
Soi
Road
Sub-District
District
Province
Post Code
Country

Access Permission:

Give this employee online access
‣ If this box is checked, an email will automatically be sent to the respective employee to setup an account. With online access granted, employees can view their profiles, retrieve payslips, apply leave, claims and time-in/out via HReasily's mobile app [Android | iOS]

________________________________

Step 4:

Select EDIT on the Employee Payroll Info section

Step 5:

In the pop-up window, fill up the following details before hitting SAVE

Payment Frequency:
‣ Once a month (Monthly)
‣ Twice a month (Fortnightly)
Payment Mode:
‣ Bank Transfer
◦ Bank Name
◦ Branch Code
◦ Account Number
‣ Cheque
‣ Cash
Payslip notification by email
[Note: Online access must be granted to the employee to enable this function]
Receive Passworded Payslip

________________________________

Step 6:

Scroll down to the Current Employment section and select EDIT

Step 7:

In the pop-up window, fill up the following details before hitting SAVE

Designation*
[Example: HR executive, marketing executive, accounts executive etc]
Employment Status*
‣ Probation
◦ Probation Period (Days/Months/Years]*
‣ Confirmed
‣ Resigned/Dismissed
◦ Resigned Date*
◦ Last Day Working is Same with Resigned Date
[If box is checked, employee's payroll will only run till the defined
resignation date]
◦ Resignation Reason
‣ Interns
‣ Temp/Contract Staff
‣ Consultant
Date Joined*
Job Grade
Description
Work Permit Expiry Date
Work Permit Expiry Reminder Date
[A system generated email reminder will be sent based on the set date]

Salary Details

Salary Currency
Salary Amount
[If Basic Salary Type is Hourly and Working Hours Type is Fixed, enter only the hourly pay rate]
Salary Effective Date
[By default, the effective date follows the Date Joined. Updating of this field is useful when updating an employee's salary increment or promotion]

________________________________

Step 8:

Lastly, scroll down to Working Hours Settings and select EDIT

Step 9:

Basic Salary Type
‣ Monthly
‣ Daily
Working Hours Type
‣ Fixed
[Note: Fixed work hours require employees to clock-in/out within a designated time slot. Example: 9am - 6pm, Mon to Fri.]
‣ Dynamic
[Note: Dynamic work hours measures total number of working hours in a week]
Working Hours in a week
[Hours indicated does not include break time]

If Working Hours Type is Fixed, go ahead and update the Working Schedule Detail based on your company's operation hours.

________________________________

Now that you've successfully imported all your employees, we can go ahead and indicate how you'll be paying your employees by updating your company payroll info.

Running Your First Payroll [Step 3 of 4]