[TH] Running Your First Payroll [Step 3 of 4]

Modified on Thu, 09 May 2024 at 04:39 PM

A timely paid employee is a happy employee. Let's quickly setup your company payroll info to ensure timely and accurate processing of your employee's payroll.

This setup is important to ensure that the generated Bank Giro and Provident Fund file for submission is accurate.

There are 2 parts to this guide:

________________________________

Part 1: Company Payroll Info

First, scroll down to the Company Payroll Info section and click the EDIT button.

Next, fill in all the mandatory details:

‎‎‏‏‎‣ Tax ID Number*
‣ Employee ID*
‣ Tax Calculation Method
◦ Recommended
◦ Accumulated

‎Provident Fund Details
‣ Amount Type
◦ Fixed amount
◦ Percentage
‣ Provident Fund Employee Contribution
‣ Provident Fund Employer Contribution

‣ Provident Fund Name*

‣ Provident Fund Code*

[Note: If you have multiple funds and you want to add more, you can click on the ADD MORE button. This option allows you to include additional funds to your selection. On the other hand, if you wish to remove a fund from your list, you can click on the REMOVE button.]

‎‎‏‎‎Social Security Office Details
‣ Social Security Office Number*

‣ Workmen Compenstation Contribution %

‣ Social Security Office Branch Code*
‣ Social Security Office Branch Name*
‣ Officer Name*
‣ Position*
‣ Social Security Fund Effective Date*
‣ Address*

[Note: If you have multiple social security office number and you want to add more, you can click on the ADD MORE button. If you wish to remove a number from your list, you can click on the REMOVE button.]

Bank Details
‣ Bank*
‣ Branch Code

‣ Branch Name

‣ Account number*

Payroll Details
‣ Days in Month Type

◦ Based on Calendar Days

◦ Fixed Amount
‣ The number of days (No. of Days) is required

◦ Based on Calendar Working Days
‣ Working Hours in a Day*

Finally, indicate whether salary is paid monthly (once a month) or fortnightly (twice a month) before hitting SAVE.

Salary Paid Once a Month
‣ On which day of the month do you pay your employees? (This will be the date displayed as your payday on the calendar)
‣ Monthly payroll start date [every month]*
Salary Paid Twice a Month
‣ It is necessary to choose dates for the 1st and 2nd payouts.
Allow employees to download WHT certificate
Contract based payroll run

Note: If your payroll is neither monthly or fortnightly, you can utilise HReasily's Ad-Hoc Payroll function.

Click SAVE when you are done.

________________________________

Part 2: Adding and Assigning of Pay Items

Pay items are the components that make up a person’s pay. Example: commissions, bonus, various claims and more.

Part 2a: Creating New Pay Items

If the default pay item isn't suffice, you can create custom ones by selecting the CREATE button.

This will prompt a pop up window as seen below.

Go ahead and fill up all the necessary information:

Name*
Category*
‣ Addition: Adds to an employee's Basic Salary (Example: Bonus, Commission, Claims)
‣ Deduction: Reduces from an employee's Basic Salary (Example: Unpaid Leave)
Category List*
‣ None
‣ Other
Subject to Tax
Recurring Pay Item
Used to calculate social security (Subject to SSO)
Used to calculate provident fund (Subject to PF)
Used to calculate overtime pay (Subject to OT)
Amount Type:* Click Here to Learn More
‣ Fixed: Amount is the same every month
◦ Pay Item Amount [for Fixed]
‣ Variable: Amount varies from month to month
[Note: Pay item amounts can still be adjusted when running your payroll. If you require a pay item to be both fixed and variable, you can create 2 separate pay items or simply amend the amounts when running your payroll.]
◦ Variable Amount Type [for Variable]
* Ad-Hoc Amount
* Percentage (%) of hourly rate
* Percentage (%) of average daily wages