Adding employees by bulk import (Global)

Modified on Wed, 26 Mar at 11:55 AM

HReasily global version applies to all countries outside of Singapore, Malaysia, Thailand, Indonesia, Hong Kong, Philippines. The global version is not compliant with local statutory requirements but allows employers to calculate employee basic salaries and additional payroll components and with HReasily's bulk import employee function, users can easily import all employee data through a .csv file. The following guide will show you how.

Yet to download the template? Download Here

Important Note:

When pasting values on the template files, be sure to paste as values only to avoid changing the field formatting.

Importing Bulk Employee List

Now that you've got your template all filled up, it's time to import it into HReasily.

Step 1:

Go to Staff Directory

Step 2:

Select MANAGE EMPLOYEES

Step 3:

Select Import Employee Data

Step 4:

Drag and drop the .csv (utf-8) template or click the center to select the file. Then select IMPORT

Important note: Verify that the staff employee IDs are correct and correspond with those listed on their basic information page.

Please make sure to open the file using UTF-8 encoding if you receive an error of unreadable characters inside the CSV. For more info, please check this link.
Currently this feature does not support for updating staff with multiple working schedules (hourly dynamic basis).

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Error Handling

Once you've imported the template file, you'll be directed to the summary page where you'll be able to keep track of the 'bulk employee creating' status.The entire process from In-Queue to Processing and finally Completed takes anywhere between 3 to 8 minutes to complete. (depending on the number of employees being created)

In the event where there are invalid data entered, don't worry!

HReasily will generate a downloadable error report where you'll be notified on the fields that need to be amended.

Example:

[Global companies]

[given for Singapore companies]:

If you require further assistance, please do not hesitate to reach out to the team through the live chat support.

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Managing .csv file type

For error reports and existing data generated in .csv utf-8 format, by default, Microsoft Excel automatically converts these data into a general .xlsx format which does not retain certain information like leading zero(s), long numerical string and special characters.

In order to open the .csv file without losing the key information, kindly refer to this guide.

Attachments (1)

csv

EmployeeData....csv
1.43 KB

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