How to bulk import employee data into HReasily?

Modified on Tue, 13 Feb 2024 at 09:45 AM

With HReasily's bulk import employee function, users can easily import all employee data through a .csv /.xlsx file. The following guide will show you how.


Yet to download the template? Kindly reach out to our Support Team to get the template file.


Important Note:

  • When pasting values on the template files, be sure to paste as values only to avoid changing the field formatting.



Importing Bulk Employee List

Now that you've got your template all filled up, it's time to import it into HReasily.


Step 1:

Go to Staff Directory


Step 2: 



Step 3: 

Select Import Employee Data


Step 4:

Drag and drop the .csv (utf-8) / .xlsx template or click the center to select the file. Then select IMPORT




Error Handling

Once you've imported the template file, you'll be directed to the summary page where you'll be able to keep track of the 'bulk employee creating' status.


The entire process from In-Queue to Processing and finally Completed takes anywhere between 3 to 8 minutes to complete. (depending on the number of employees being created)


In the event where there are invalid data entered, don't worry! HReasily will generate a downloadable error report where you'll be notified on the fields that need to be amended.


Example [given for Singapore companies]:

 If you require further assistance, please do not hesitate to reach out to the team through the live chat support.




Managing .csv file type

For error reports and existing data generated in .csv utf-8 format, by default, Microsoft Excel automatically converts these data into a general .xlsx format which does not retain certain information like leading zero(s), long numerical string and special characters. 


In order to open the .csv file without losing the key information, kindly refer to this guide


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