Adding employees by bulk (Hong Kong)

Modified on Fri, 21 Mar at 3:46 PM

Utilising HReasily's bulk import employee function will definitely help speed up the process for you! The following guide will help you through the various columns that needs to be filled in the template.

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Basic Info (Columns A - AJ)

Employee ID
Nick Name
Given Name*
Title
Title Other
Surname
Chinese Name
Marital Status
Spouse Full Name
Spouse HKID/Passport
Spouse Country of Nationality
Email Address
[Note: An email address is required to grant employee's online access]
Private Email
Gender*
Date of Birth*
[Note: make sure your format is dd/mm/yyyy]
Country of Nationality*
ID Type
HKID/Passport*
Give this employee online access?
[Note: If Yes is selected, the email field in column D must be filled.]
Mobile Country Code
[Example:Hong Kong (+852) ]
Mobile Number*
Flat Number
Floor Number
Block Number
Building Name*
Estate
Street Name
District
Address Area
Other Address Area
Postal Code*
Country
Address 1
Address 2
Postal Code
Country

Current Employment Details (Column AK - AN)

Employment Status - Recommended to start with Probation and the Effective From will mean the Join Date

Working Hours Settings (Column AO - AR)

Basic Salary Type & Working Hours Type

Hourly Basis and Dynamic - Proceed to column AS to AZ
- Enter the total hours per week and total days per week
Monthly Basis and Fixed AND Hourly Basis & Fixed
- Proceed to complete columns BA to BG
- Format = 08:00 means 8 hours per day
Monthly Basis and Dynamic - Proceed to enter column BH to BI
- Pay Rate (column Y) do not input the $ sign. Just the number only.

Payroll Info (Column BJ - BN)

Salary Currency
Salary Amount
Salary Effective Date
[Note: please key in this field with format dd/mm/yyyy]
Payment Frequency
Payment Mode *
[Note: Bank details will be mandatory if you choose Interbank GIRO]

Contribution (Column BS - CF)

MPF Scheme
Employee Type
Enable Voluntary MPF
MPF Voluntary Employee Contribution Rate
MPF Voluntary Employer Contribution Rate
ORSO Employee contribution rate
ORSO Employer contribution rate
Self Employed Person?
Do you provide accommodation for this employee?
Type of Accommodation
Address
Rent paid to employer by employee
Rent paid to landlord by employee
Rent paid to landlord by employer
Rent refunded to employee by employer
Payslip notification by email
[Note: Online access must be granted to the employee to enable this function]

Importing Bulk Employee List

Now that you've got your template all filled up, it's time to import it into HReasily.

Step 1:

Go to Staff Directory

Step 2:

Select MANAGE EMPLOYEES

Step 3:

Select Add Employees

Step 4:

Copy the rows from the template file and paste the details into the table.

 Its recommended to copy column by column instead of the whole sheet.

If you'd like to edit individual employees, you may refer back to this guide.

Attachments (1)

xlsx

(HK) Employe....xlsx
243 KB

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